Presentations Guidelines

A) Long Oral Presentation Guideline

The quality of the meeting is extremely dependent on how you present your work.
The IPNA Scientific Committee would like to remind you of a few key points:
  • Keep your introduction short
  • Do not exceed the time limits: 5 minutes for your presentation and 3 minutes for the discussion. When you exceed this time limit you will be interrupted and asked to finish
  • Please note that only PowerPoint presentations are possible (there will be no slide projectors available)
  • Do not use too many slides (max. 10 slides = 2 slides per minute)!
  • Hand in your presentation at least 2 hours prior to the session at the Speakers‘ Service Centre
  • Familiarize yourself with the available equipment before your presentation starts!

As in the previous years we will be very strict with the time of presentations (5 min for oral). Since we consider time for discussion as essential, you will be asked to conclude when your time is out.

Abstracts will be presented in groups of 4-7, and then the discussion takes place with all the presenters at the podium.

GENERAL INSTRUCTIONS

Equipment supplied

  • Computer with PowerPoint for computerized slide presentation; no more than 10 slides are allowed
  • Laser pointer
  • Cordless tie microphone
  • There will be no ordinary slide projectors just computerized slide presentation!!

Instructions
Date, time and place are listed on the enclosed letter. Please be present in the room 15 minutes prior to the start of the session. An abstract presenting author must attend the whole session in which he/she is scheduled.

Guidelines on how to prepare PowerPoint slides

  • PowerPoint versions accepted are from 2000 to 2010
  • Hand in your PowerPoint presentation on CD-ROM or compact USB-Drive (USB-Stick) 1.0/2.0 at least 2 hours prior to the start of the session at the Speakers‘ Service Centre
    a technician will incorporate your presentation on the computer network that is used for the PowerPoint presentations in the different meeting rooms. A technician in the lecture room will start your presentation.
  • Your presentation can be loaded on to the network without problems when it does not exceed 15 MB: larger files can cause problems!
  • Accepted Fonts are the standard Windows fonts. If you use a non-standard (e.g. scientific symbols) font with your presentation, you should supply this non-standard font separately with your presentation. For a normal projection, the font size 24 is sufficient.
  • Use computer resolution of 1920x1080 pixels (HD 1080i) if possible.
  • Format your presentation in 16:9 ratio – adjust the ‘Page Setup’ menu – in PowerPoint 2007/2010, select the 16:9 slide preset, or in PowerPoint 2003 or earlier, enter a custom size of 27.9 cm by 15.7 cm (11 inches by 6.1875 inches). Please see more information here.
  • Use embedded pictures, DO NOT use files linked to other files. Linked files will not show up in your presentation!

Accepted picture file formats

  • JPG
  • GIF
  • TIFF
  • BMP

    How to determine the legibility of the text
    For a 17-inch screen, stand 2 meters away. If you can see your presentation (slide + test) clearly (presentation 100% image) there shouldn't be problems seeing this presentation in a lecture room.

    If you use a font size of 24, your test is readable at the back of the room.

    Example: On a screen of 3.00 x 2.00m, you can read the 24-font size at a distance of 20m. If you use a bolder text, the legibility will improve.

    Don't forget!

    • Always make sure you bring a back up of your presentation!
    • All presenters must register to the meeting

    B) Posters With Presentation Guidelines

    The quality of the meeting is extremely dependent on the way you present your work.
    The IPNA scientific Committee would like to remind you of a few key points:

    • Make your poster visually interesting, but not over-elaborate
    • Put your poster on the assigned poster board in the IPNA Poster Area during the entire congress.
    • Stick to an easy to understand format: usually abstract methods, results and conclusions
    • In addition to the poster you are allowed to give a 3-minutes oral presentation followed by 3 minutes of discussion

    GENERAL INSTRUCTIONS

    Short explanation on abstract sessions
    Abstract sessions are interactive sessions that consist of poster and oral presentations. A poster presenter must put his poster on the assigned poster board in the IPNA Poster Area during the entire congress. During the session a poster-presenter present his or her abstract in a 3-minutes oral presentation followed by 3 minutes of interactive discussion with the audience.
    Please note that moderators will be very strict with the time of presentations (3 min for poster).
    Since we consider time for discussion as essential, you will be asked to conclude when your time is out. Abstracts will be presented in groups of 4-7, and then the discussion takes place with the presenters at the podium.

    Equipment supplied

    • Pushpins are available; please leave the pushpins on the board
    • Computer with Power Point for computerized slide presentation, no more than 6 slides are allowed!
    • Laser pointer
    • Cordless tie microphone
    • There will be no ordinary slide projectors just computerized slide presentation!

     
    Instructions for your poster
    Please note the following information for the preparation of your poster:

    • Please prepare your poster to fit the dimensions below, it is recommended that poster be prepared on one sheet of cardboard. Alternatively presenters may display their material on several smaller sheets.
    • The dimensions of the poster should not exceed 90cm wide x 120cm high
    • Allocate the top of the poster for the title and authors as stated on the submitted abstract.
    • The text, illustrations, etc should be bold enough to be read from a distance of two meters (six feet).
    • Double sided tape and technical equipment will be available for the mounting of posters. Staff will also be available to assist you.
    • Please refer to the Final Program book that you will receive upon arrival at the Conference for the poster board number assigned to you.
    • Please use the board with the same number.

    Please mount your poster on the board assigned to you in the IPNA Poster Area at the beginning of the congress.

    Please be present in the session room 15 minutes prior to the start of the session. An abstract presenter must attend the whole session in which he/she is scheduled. A maximum set of 6 slides (PowerPoint only) may be projected. Slides should be handed in at the Speakers‘ Service Centre at least 2 hours prior to the session.

    DO'S

    • DO prepare a sign at the top of your poster indicating the abstract number, title of the presentation and its authors and institutions. The lettering for this sign should be at least 2.5cm high.
    • DO use block lettering (at least 1.25cm high) for other portions of your presentation to add emphasis and readability
    • DO post a reproduction of your abstract in the right upper corner of the board using a large type script (using Bulletin typewriter)
    • DO make all illustrations beforehand. Keep illustrative material simple in using charts, graphs, drawings and pictures. Keep in mind that your illustrations must be read from a distance of about 1 - 1.5m or more.
    • DO use matte (silk) finish for photographs as this will help diminish problems
    • DO make captions brief, labels few and make both clear
    • DO make posters as self-explanatory as possible
    • DO provide descriptive handouts if useful to attendees

    DONT'S

    • DO NOT mount poster on heavy board, thus avoiding hanging problems
    • DO NOT use projection equipment (projectors are not supplied)
    • DO NOT write or paint on the poster board as background for your poster
    • DO NOT use sticky tape to mount poster material (this will damage the poster board)

    Suggestions for the construction of a poster
    Some materials you may wish to use are:

    • Felt tip markers and pens
    • Construction paper in assorted colours (for borders etc., to give emphasis)
    • Ribbon, string
    • You may wish to have handouts prepared to take with you to the meeting

    Guidelines on how to prepare PowerPoint slides

    • PowerPoint versions accepted are from 2000 to 2010
    • Hand in your PowerPoint presentation on CD-ROM or compact USB-Drive (USB-Stick) 1.0/2.0 at least 2 hours prior to the start of the session at the Speakers‘ Service Centre
      a technician will incorporate your presentation on the computer network that is used for the PowerPoint presentations in the different meeting rooms. A technician in the lecture room will start your presentation.
    • Your presentation can be loaded on to the network without problems when it does not exceed 15 MB: larger files can cause problems!
    • Accepted Fonts are the standard Windows fonts. If you use a non-standard (e.g. scientific symbols) font with your presentation, you should supply this non-standard font separately with your presentation. For a normal projection, the font size 24 is sufficient.
    • Use computer resolution of 1920x1080 pixels (HD 1080i) if possible.
    • Format your presentation in 16:9 ratio – adjust the ‘Page Setup’ menu – in PowerPoint 2007/2010, select the 16:9 slide preset, or in PowerPoint 2003 or earlier, enter a custom size of 27.9 cm by 15.7 cm (11 inches by 6.1875 inches). Please see more information here.
    • Use embedded pictures, DO NOT use files linked to other files. Linked files will not show up in your presentation!

    Accepted picture file formats

    • JPG
    • GIF
    • TIFF
    • BMP

    How to determine the legibility of the text
    For a 17-inch screen, stand 2 meters away. If you can see your presentation (slide + test) clearly (presentation 100% image) there shouldn't be problems seeing this presentation in a lecture room.

    If you use a font size of 24, your test is readable at the back of the room.

    Example: On a screen of 3.00 x 2.00m, you can read the 24-font size at a distance of 20m. If you use a bolder text, the legibility will improve.

    Don't forget!

    • Always make sure you bring a back up of your presentation!
    • All presenters must register to the meeting

    C) Discussed Posters Guidelines

    Important instructions to presenters of Posters with discussion DP
    Discussed Posters (DP) are posters presented in the poster exhibition, without a oral presentation by the author, but with time for discussion during the podium session. In this format the moderators will give a short outline of the posters and will have them discussed by the participants and the authors present at the podium during the session. There will be about 3 minutes discussion time for each poster.

    Poster authors are asked to prepare:

    • The posters to be presented in the exhibition area following the same instructions for regular poster preparations
    • PowerPoint presentations including only 2 slides to be submitted to the meeting coordinator [email protected] electronically 3 weeks before the meeting. (Deadline is 6. April 2011) 

    D) Video Presentations Guidelines selected for podium presentation

    The quality of the meeting is extremely dependent on how you present your work, and the IPNA Scientific Committee would like to remind you of a few key points:
    • Do not give too long an introduction
    • Do not exceed the time limits: 5 minutes for presentation, 3 min discussion
    • Hand in your presentation at least 2 hours prior to the session at the Speakers‘ Service Centre
    • Please check the more detailed instructions enclosed

    This year we will be very strict with the time of presentations (5 min for video).
    Since we consider time for discussion as essential, you will be asked to conclude when your time is out. Selected videos will be presented during a podium session, and then the discussion takes place with the presenter at the podium.

    GENERAL INSTRUCTIONS

    Equipment supplied

    • Computer
    • Laser pointer
    • Cordless tie microphone

    Instructions
    Date, time and place are listed on the enclosed letter. Please be present in the room 15 minutes prior to the start of the session. An abstract presenting author must attend the whole session in which he/she is scheduled.
    Videos should be handed in at the Speakers‘ Service Centre at least 2 hours prior to the session!

    Guidelines on how to prepare Videos
    Hand in your Video presentation on CD-ROM, DVD or compact USB-Drive (USB-Stick) 1.0/2.0 at least 2 hours prior to the start of the session at the Speakers‘ Service Centre a technician will incorporate your presentation on the computer network that is used for the Video presentations in the different meeting rooms. A technician in the lecture room will start your presentation.

    Video files are allowed in the following formats

    • AVI MPEG2 (use this format if there is sound in the video)
    • WMV (Windows Media Video)

    If possible use a 16:9 resolution of 1920x1080 pixels (HD 1080i).

    Don't forget!

    • Always make sure you bring a back up of your presentation!
    • All presenters must register to the meeting

    D) Video Presentations Guidelines selected for video room

    Your submitted videos will be uploaded on computers in the video rooms. There they will be available for individual viewing during the whole congress.

    Video files are allowed in the following formats

    • AVI MPEG2 (use this format if there is sound in the video)
    • WMV (Windows Media Video)