IPNA Nurses Presentation Guidelines

Oral Presentations Guidelines

Important instructions to presenters of Oral presentations (Nurses only)
The quality of the meeting is extremely dependent on the calibre of the presenters, and the IPNAN Scientific Committee would like to remind you of a few key points:
  • Do not give too long an introduction
  • Do not exceed the time limits: 10 minutes for your presentation and 3 minutes for the discussion. 
  • When you exceed this time limit you will be interrupted and asked to finish 
  • When using slides, please note that only PowerPoint presentations are possible (there will be no slide projectors available) 
  • Do not use too many slides (max. 10 slides = slides per minute)! 
  • Hand in your presentation at least 2 hours prior to the session at the Speakers‘ Service Centre

SPECIFIC INSTRUCTIONS

Equipment supplied

  • Computer with PowerPoint for computerized slide presentation; no more than 10 slides are allowed
  • Laser pointer
  • Cordless tie microphone
  • There will be no ordinary slide projectors just computerized slide presentation!!

Instructions

Date, time and place are listed on the enclosed letter. Please be present in the room 15 minutes prior to the start of the session. An abstract presenting author must attend the whole session in which he/she is scheduled.

A maximum set of 10 slides (PowerPoint only) may be projected. Slides should be handed in at the Speakers‘ Service Centre at least 2 hours prior to the session!

Guidelines on how to prepare PowerPoint slides

  • PowerPoint versions accepted are from 2000 to 2010
  • Hand in your PowerPoint presentation on CD-ROM or compact USB-Drive (USB-Stick) 1.0/2.0 at least 2 hours prior to the start of the session at the Speakers‘ Service Centre
    a technician will incorporate your presentation on the computer network that is used for the PowerPoint presentations in the different meeting rooms. A technician in the lecture room will start your presentation.
  • Your presentation can be loaded on to the network without problems when it does not exceed 15 MB: larger files can cause problems!
  • Accepted Fonts are the standard Windows fonts. If you use a non-standard (e.g. scientific symbols) font with your presentation, you should supply this non-standard font separately with your presentation. For a normal projection, the font size 24 is sufficient.
  • Use computer resolution of 1920x1080 pixels (HD 1080i) if possible.
  • Format your presentation in 16:9 ratio – adjust the ‘Page Setup’ menu – in PowerPoint 2007/2010, select the 16:9 slide preset, or in PowerPoint 2003 or earlier, enter a custom size of 27.9 cm by 15.7 cm (11 inches by 6.1875 inches). Please see more information here.
  • Use embedded pictures, DO NOT use files linked to other files. Linked files will not show up in your presentation!

Accepted picture file formats

  • JPG
  • GIF
  • TIFF
  • BMP

How to determine the legibility of the text
For a 17-inch screen, stand 2 meters away. If you can see your presentation (slide + test) clearly (presentation 100% image) there shouldn't be problems seeing this presentation in a lecture room.

If you use a font size of 24, your test is readable at the back of the room.

Example: On a screen of 3.00 x 2.00m, you can read the 24-font size at a distance of 20m. If you use a bolder text, the legibility will improve.

General Information

  • All presenters must register to the meeting
  • Always make sure you bring a back-up of your presentation!